Job description:

• Oversee all aspects of office operations, ensuring a highly organized, efficient, and professional environment
• Manage relationships with key vendors -building management, IT, and facilities
• Coordinate office logistics (space planning, supplies, equipment, and maintenance)
• Provide high-touch administrative support to senior executives, including complex scheduling, meeting coordination, and travel management
• Lead the planning and execution of internal events and select client-facing functions
• Oversee onboarding logistics for new hires in coordination with HR and IT
• Manage office budgets, invoice processing, and expense reporting with precision
• Act as the primary liaison for external service providers and building management
• Establish and refine office policies, procedures, and operational best practices
• Ensure adherence to firm policies and NYC workplace standards

Qualifications:

• 8+ years of office management experience within a hedge fund, private equity, or institutional financial services environment
• Demonstrated ability to operate effectively in a fast-paced, high-expectation setting
• Exceptional organizational skills and attention to detail
• Proven ability to handle sensitive information with discretion and sound judgment
• Proficiency in Microsoft Office Suite, Concur, Zoom, and Microsoft Teams
• Managing vendors, budgets, and office operations in a NYC commercial setting
• Prior experience supporting senior investment professionals or C-level executives
• Strong understanding of financial services culture and expectations
• Proactive, resourceful, and solutions-oriented mindset
• Experience managing executive travel and expense reporting
• Event planning and project management capabilities

Why is This a Great Opportunity:

Our client is a highly regarded, $3B AUM investment firm deploying capital across the capital structure of real estate and asset-intensive businesses. The firm operates with a disciplined, institutional approach and maintains a lean, high-performing team.

They are seeking a polished and experienced Office Manager to oversee the day-to-day operations of their New York office. This individual will play a critical role in maintaining an exceptional workplace environment while providing seamless support to senior leadership. The position is based in Midtown Manhattan (4 days in-office), with occasional travel to the firms Stamford, CT office.

Salary Type : Annual Salary

Salary Min : $ 180000

Salary Max : $ 220000

Currency Type : USD